Library Policies: Course Reserve Guidelines

Traditional Reserve Processing | Electronic Reserves Processing | Finding Reserves | Reserve Types | Reserve Categories | General Information | Copyright

Traditional Reserve Processing Guidelines

You must fill out a Reserve Request Form for each item you wish to have placed on reserve. Forms are available at the Circulation/Reserve Desk. All forms should be completed as fully and accurately as possible to ensure that reserve materials will be easily accessible to your students.

Reserve materials are listed in the online catalog. They are searchable by Title, Instructor's Last Name and Course Number. Please note that all reserve materials will be entered into the online catalog by TITLE. Therefore, it is essential for reserves to be listed by title in your syllabus. It is very important that both the Instructor's Last Name and the full Course Number (i.e. PSYC100, BIOL228) be listed on the form because they each provide a point of access to reserve materials in the online catalog. Reserve materials will not normally be accessible by author. Reserve materials may be listed under more than one instructor and/or under more than one course number. All pertinent information should be indicated on the Reserve Request Form.

Library Materials: All Milne Library materials may be placed on reserve EXCEPT materials from the Reference, Periodicals (photocopies of articles may be placed on reserve) or SCC collections. Materials owned by other libraries cannot be placed on reserve. You should locate and bring the library materials to the Circulation/Reserve Desk to expedite processing. If an item is not on the shelf, we will either recall it or initiate a search for it immediately. The item will be processed as soon as it is located. Library materials will be returned to the stacks at the end of each semester unless an instructor requests that the item be placed on long-term reserve.
Personal Copies of Books or Journals: Faculty may place a personal copy of a book , textbook or periodical on reserve, however, the library cannot guarantee the safety of these items (either by loss or mutilation). We recommend that personal copy materials be placed in the "restricted" category which allows only a 2 hour use within the library.
Course Syllabus, Lecture Notes, Exams: Faculty may place a copy of their course syllabus, lecture notes or exams on reserve.

Electronic Reserve Processing Guidelines

Electronic reserve materials, in .pdf format, can be accessed 24 hours/day from both on and off campus from the Milne Library web page by clicking on Reserves. Access to electronic reserves is usually restricted to students enrolled in a specific course because of conditions and fees imposed by the copyright holder.

Electronic reserve items are searchable by Instructor, Course Number or Department.

Access to a course page will be password protected. The password will be assigned in consultation with the instructor. Passwords will be supplied to students enrolled in a course by the instructor.
Entries on the course page will be in alphabetical order by title unless the instructor requests that they be listed otherwise.
Items may be submitted digitally after an initial face-to-face contact to set up an electronic reserve course page.
Copies must be in portrait style with one page of text per sheet. Page size of photocopies should be no smaller than 8½” x 11”.
Copies can be either single or double-sided and should be as clean as possible with no black edges.
Items placed on electronic reserve will not be duplicated in paper format.

Finding Reserves

Traditional Reserves Material

Reserve materials are listed in the online catalog. They are searchable by Title, Instructor's Last Nameand Course Number. Please note that all reserve materials will be entered into the online catalog by TITLE. Therefore, it is essential for reserves to be listed by title in your syllabus. It is very important that both the Instructor's Last Name and the full Course Number (i.e. PSYC100, BIOL228) be listed on the form because they each provide a point of access to reserve materials in the online catalog. Reserve materials will not normally be accessible by author. Reserve materials may be listed under more than one instructor and/or under more than one course number. All pertinent information should be indicated on the Reserve Request Form.

Electronic Reserve Materials

Electronic reserve material can be accessed 24 hours/day from both on and off campus from the Milne Library web page by clicking on Reserves. Electronic reserve items are searchable by Instructor, Course Number or Department. Access to a course web page may be password protected. All passwords will be supplied to students enrolled in a course by the instructor.

Reserve Types

Current Semester	Item is placed on reserve for one semester only and is returned to the instructor at the end of the semester.
Long-Term	These items are usually non-copyrighted works or those for which permission to place on reserve for more than one semester has been granted. Any item that has not been used in two years will be returned to the instructor.

Reserve Categories

Restricted	2 hour In-Library Use ONLY
1-Day	May be checked out any time during the day. Must be returned before closing the next day.
2-Day	May be checked out any time during the day. Must be returned before closing on the second day.
7-Day	May be checked out any time during the day. Must be returned before closing on the seventh day.
Electronic	Available 24 hours/day. Must have copyright permission for electronic format.

General Information

Where is the Circulation/Reserve Office? The office is located on the first floor of the library in room 111. Ask at the Circulation/Reserve Desk for help or call 436-2720 with questions.

How Long Does It Take To Put Something on Reserve? Please allow 3-5 Working Days of processing time before assigning work that requires the use of reserve materials.

What if a Reserve Item is Lost or Damaged? During the semester the instructor will be notified immediately if there are any problems.

How are Reserve Items Found? You can locate reserves in two ways, by instructor's last name or by course number.

What About Copyright?

The Copyright Law of the United States governs the making of photocopies of copyrighted material. Section 107 of the statute permits “fair use” of a copyrighted work including use by reproduction for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship or research. In determining whether the use made of a work in any particular case is “fair use” the factors to be considered shall include:

The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
The nature of the copyrighted work;
The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
The effect of the use upon the potential market for or value of the copyrighted work.

The instructor will be responsible for interpreting the “fair use” guidelines when placing material on reserve. The instructor will also be responsible for securing permission from the copyright holder to use material that exceeds “fair use”.

The instructor’s signature on the reserve card will certify that any permission necessary to use copyrighted material has been granted unless use of the material is considered to be “fair use”.

The library reserves the right to refuse to place material on reserve without the instructor’s signature.

In accordance with the American Library Association’s model policy the library will accept a maximum of five copies of any article or book excerpt if the amount of material and the number of copies are “reasonable” in relation to the total number of students registered for the course.

In accordance with the Digital Millennium Copyright Act, all photocopied material must include the copyright statement as it appears on the original work.

For more information please call the Circulation office at 436-2720.