Library Policies: Course Reserve Guidelines

Copyright | Electronic Reserves | Finding Reserves | General Information | Reserve Categories | Reserve Processing Guidelines | Reserve Types | What May Go On Reserve

To Place Materials on Reserve

You must fill out a Reserve Request Form for each item you wish to have placed on reserve. Forms are available at the Circulation/Reserve Desk. All forms should be completed as fully and accurately as possible to ensure that reserve materials will be easily accessible to your students.

 

How Will Traditional Reserve Material be Accessed?

 

Reserve materials are listed in the online catalog. They are searchable by Title, Instructor's Last Name and Course Number. Please note that all reserve materials will be entered into the online catalog by TITLE. Therefore, it is essential for reserves to be listed by title in your syllabus. It is very important that both the Instructor's Last Name and the full Course Number (i.e. PSYC100, BIOL228) be listed on the form because they each provide a point of access to reserve materials in the online catalog. Reserve materials will not normally be accessible by author. Reserve materials may be listed under more than one instructor and/or under more than one course number. All pertinent information should be indicated on the Reserve Request Form.

 

How Will Electronic Reserve Material be Accessed?

Electronic reserve material can be accessed 24 hours/day from both on and off campus from the Milne Library web page by clicking on Reserves. Electronic reserve items are searchable by Instructor, Course Number or Department. Access to a course web page may be password protected. All passwords will be supplied to students enrolled in a course by the instructor.

 

Reserve Categories

Restricted 2 hour In-Library Use ONLY
1-Day May be checked out any time during the day. Must be returned before closing the next day.
2-Day May be checked out any time during the day. Must be returned before closing on the second day.
7-Day May be checked out any time during the day. Must be returned before closing on the seventh day.
Electronic Available 24 hours/day. Must have copyright permission for electronic format.

Reserve Types

Temporary These items are placed on reserve for only 1 semester.
Long-Term These items are usually non-copyrighted works or those for which  permission to place on reserve for more than one semester has been granted. Any item that has not been used in two years will be returned to the instructor.

General Information

  • Where is the Circulation/Reserve Office? The office is located on the first floor of the library in room 111. Ask at the Circulation/Reserve Desk for help or call 436-2720 with questions.
  • How Long Does It Take To Put Something on Reserve? Please allow 3-5 Working Days of processing time before assigning work that requires the use of reserve materials.
  • What if a Reserve Item is Lost or Damaged? During the semester the instructor will be notified immediately if there are any problems.
  • How are Reserve Items Found? You can locate reserves in two ways, by instructor's last name or by course number.

    • Finding Reserves

     

    Milne Library's Online Catalog

    PRINT AND MEDIA RESERVES IN THE LIBRARY
    To find  material on reserve in the  library, use the Reserves feature in Milne Library's Online Catalog.
    Click on the link that says Reserves, then select Course Reserves.  You can search in a variety of ways including:
    • last name of professor
    • course number
    • title of reserve item

     

    What Can Be Placed on Reserve?

  • Library Materials: All Milne Library materials may be placed on reserve EXCEPT materials from the Reference, Periodicals (photocopies of articles may be placed on reserve) or SCC collections. Materials owned by other libraries cannot be placed on reserve. You should locate and bring the library materials to the Circulation/Reserve Desk to expedite processing. If an item is not on the shelf, we will either recall it or initiate a search for it immediately. The item will be processed as soon as it is located. Library materials will be returned to the stacks at the end of each semester unless an instructor requests that the item be placed on long-term reserve.
  • Personal Copies of Books or Journals: Faculty may place a personal copy of a book , textbook or periodical on reserve, however, the library cannot guarantee the safety of these items (either by loss or mutilation). We recommend that personal copy materials be placed in the "restricted" category which allows only a 2 hour use within the library.
  • Course Syllabus, Lecture Notes, Exams: Faculty may place a copy of their course syllabus, lecture notes or exams on reserve.
    •

    Electronic Reserve Processing Guidelines

    • Photocopies must be in portrait style with one page of text per sheet.
    • Single-sided copies are required for scanning documents into the electronic reserve system. Double-sided copies cannot be used.
    • Photocopies must be clear with no black edges.
    • Access to a course reserve page should be password protected. The password will be assigned in consultation with the instructor. Passwords will be supplied to students enrolled in a course by the instructor.
    • Entries on the course web page will be in alphabetical order by title unless the instructor requests that they be listed in the order they are in the syllabus.
    • Items placed on electronic reserve will not be duplicated in paper format.

    What's All This About Copyright?

    The library will normally accept one photocopy of an article or book excerpt to be placed on reserve. However, in accordance with the American Library Association model policy, the library will accept a maximum of five copies of any article or book excerpt if the amount of material and the number of copies are "reasonable" in relation to the total number of students registered for the course. Copyrighted material can be placed on reserve for one semester only without advance permission from the copyright holder. Faculty are responsible for obtaining copyright permissions for materials they wish to place on reserve. For assistance in obtaining copyright permissions, please contact Richard M. Uttich (uttichrm@oneonta.edu), x2159.

    Copyright Links

    Chart by Laura Gasaway, "When Works Pass into the Public Domain."

     

    Copyright Resource Links by Dave King. This site includes links to Copyright Statutes, Copyright Resources, Fair Use/Guidelines and Multimedia Resources.

     

    Fair Use of Copyrighted Works An electronic version of a pamphlet published by CETUS (Consortium for Educational Technology in University Systems).

     

    Fair Use: Overview and Meaning for Higher Education A good description of the factors that must be considered when applying "fair use." Part of the CETUS pamphlet, "Fair Use of Copyrighted Works."

     

    U.S. Copyright Office - Library of Congress.

     

    Electronic Reserves

    Electronic reserves are materials that are in a digital format (PDF files) and are made available on the library's web page. Access to electronic reserves is usually restricted to students enrolled in a specific course because of conditions and fees imposed by the copyright holder. In consultation with instructors specific passwords will be assigned to each course. All passwords will be supplied to students enrolled in a course by their instructor.

     

    For more information please call the Circulation office at 436-2720.